It’s Outlook’s Rules command that allows you to filter, not just by the originating email address, but by important filters such as the sender’s name, keywords in the subject line, keywords in the body of the email, and more.
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How to use Outlook Rules to filter email in Outlook Next, we’re going to use Outlook’s rules system to organize your existing email automatically, as well as assign email to your new folders automatically as they come in. You may be better off opening the web app via the link above and performing this step with the handy shortcut the Outlook web app provides. Outlook’s UI makes this unnecessarily difficult, and more often than not you’ll end with a sub-folder in an odd spot. In the Outlook desktop app, right-click the name of your email address (not the Inbox) and select New Folder. If you want to create more than one, just click the link again. In the Outlook Web app, the process is simple: Click the New folder link at the bottom of the list of folders, way down below your Inbox. Once created, you can drag them around and organize them as you’d like. Microsoft Outlook for the Web offers the most convenient way to add new folders. You can also organize your Outlook inbox like Gmail does: creating folders for social notifications that you don’t want to delete, but you don’t want clogging your inbox, either. First, think about what you’d like to store in each folder-perhaps all of the automated notifications from Facebook, for example, or emails from a specific contact.
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